Privacy Policy

1. An overview of data protection

 

General

The following gives a simple overview of what happens to your personal information when you visit our website. Personal information is any data with which you could be personally identified. Detailed information on the subject of data protection can be found in our privacy policy found below.

 

Data collection on our website

Who is responsible for the data collection on this website?

The data collected on this website are processed by the website operator. The operator's contact details can be found in the website's required legal notice.

 

How do we collect your data?

Some data are collected when you provide it to us. This could, for example, be data you enter on a contact form.

Other data are collected automatically by our IT systems when you visit the website. These data are primarily technical data such as the browser and operating system you are using or when you accessed the page. These data are collected automatically as soon as you enter our website.

 

What do we use your data for?

Part of the data is collected to ensure the proper functioning of the website. Other data can be used to analyze how visitors use the site.

 

What rights do you have regarding your data?

You always have the right to request information about your stored data, its origin, its recipients, and the purpose of its collection at no charge. You also have the right to request that it be corrected, blocked, or deleted. You can contact us at any time using the address given in the legal notice if you have further questions about the issue of privacy and data protection. You may also, of course, file a complaint with the competent regulatory authorities.

 

Analytics and third-party tools

When visiting our website, statistical analyses may be made of your surfing behavior. This happens primarily using cookies and analytics. The analysis of your surfing behavior is usually anonymous, i.e. we will not be able to identify you from this data. You can object to this analysis or prevent it by not using certain tools. Detailed information can be found in the following privacy policy.

You can object to this analysis. We will inform you below about how to exercise your options in this regard.

 

2. General information and mandatory information

Data protection

The operators of this website take the protection of your personal data very seriously. We treat your personal data as confidential and in accordance with the statutory data protection regulations and this privacy policy.

If you use this website, various pieces of personal data will be collected. Personal information is any data with which you could be personally identified. This privacy policy explains what information we collect and what we use it for. It also explains how and for what purpose this happens.

Please note that data transmitted via the internet (e.g. via email communication) may be subject to security breaches. Complete protection of your data from third-party access is not possible.

Notice concerning the party responsible for this website

 

The party responsible for processing data on this website is:

iPoint-systems GmbH

CEO: Jörg Walden

Ludwig-Erhard-Str. 58

72760 Reutlingen

Tel: +49 7121/1 44 89 60

Fax: +49 7121/1 44 89 89

contact@ipoint-systems.com

The responsible party is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (names, email addresses, etc.).

Revocation of your consent to the processing of your data

Many data processing operations are only possible with your express consent. You may revoke your consent at any time with future effect. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.

 

Right to file complaints with regulatory authorities

If there has been a breach of data protection legislation, the person affected may file a complaint with the competent regulatory authorities. The competent regulatory authority for matters related to data protection legislation is the data protection officer of the German state in which our company is headquartered. A list of data protection officers and their contact details can be found at the following link: www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.

 

Right to data portability

You have the right to have data which we process based on your consent or in fulfillment of a contract automatically delivered to yourself or to a third party in a standard, machine-readable format. If you require the direct transfer of data to another responsible party, this will only be done to the extent technically feasible.

 

SSL or TLS encryption

This site uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the site operator. You can recognize an encrypted connection in your browser's address line when it changes from "http://" to "https://" and the lock icon is displayed in your browser's address bar.

If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties.

 

Information, blocking, deletion

As permitted by law, you have the right to be provided at any time with information free of charge about any of your personal data that is stored as well as its origin, the recipient and the purpose for which it has been processed. You also have the right to have this data corrected, blocked or deleted. You can contact us at any time using the address given in our legal notice if you have further questions on the topic of personal data.

 

Opposition to promotional emails

We hereby expressly prohibit the use of contact data published in the context of website legal notice requirements with regard to sending promotional and informational materials not expressly requested. The website operator reserves the right to take specific legal action if unsolicited advertising material, such as email spam, is received.

 

3. Data protection officer

Statutory data protection officer

We have appointed a data protection officer for our company.

Datenschutzbeauftragter

c/o iPoint Systems GmbH

Ludwig-Erhard-Str. 58

72760 Reutlingen

E-Mail: datenschutz@ipoint-systems.de

 

4. Data collection on our website

 

Cookies

Some of our web pages use cookies. Cookies do not harm your computer and do not contain any viruses. Cookies help make our website more user-friendly, efficient, and secure. Cookies are small text files that are stored on your computer and saved by your browser.

Most of the cookies we use are so-called "session cookies." They are automatically deleted after your visit. Other cookies remain in your device's memory until you delete them. These cookies make it possible to recognize your browser when you next visit the site.

You can configure your browser to inform you about the use of cookies so that you can decide on a case-by-case basis whether to accept or reject a cookie. Alternatively, your browser can be configured to automatically accept cookies under certain conditions or to always reject them, or to automatically delete cookies when closing your browser. Disabling cookies may limit the functionality of this website.

Cookies which are necessary to allow electronic communications or to provide certain functions you wish to use (such as the shopping cart) are stored pursuant to Art. 6 paragraph 1, letter f of DSGVO. The website operator has a legitimate interest in the storage of cookies to ensure an optimized service provided free of technical errors. If other cookies (such as those used to analyze your surfing behavior) are also stored, they will be treated separately in this privacy policy.

 

Server log files

The website provider automatically collects and stores information that your browser automatically transmits to us in "server log files". These are:

•             Browser type and browser version

•             Operating system used

•             Referrer URL

•             Host name of the accessing computer

•             Time of the server request

•             IP address

These data will not be combined with data from other sources.

The basis for data processing is Art. 6 (1) (b) DSGVO, which allows the processing of data to fulfill a contract or for measures preliminary to a contract.

 

Contact form

Should you send us questions via the contact form, we will collect the data entered on the form, including the contact details you provide, to answer your question and any follow-up questions. We do not share this information without your permission.

We will, therefore, process any data you enter onto the contact form only with your consent per Art. 6 (1)(a) DSGVO. You may revoke your consent at any time. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.

We will retain the data you provide on the contact form until you request its deletion, revoke your consent for its storage, or the purpose for its storage no longer pertains (e.g. after fulfilling your request). Any mandatory statutory provisions, especially those regarding mandatory data retention periods, remain unaffected by this provision.

 

Registration on this website

You can register on our website in order to access additional functions offered here. The input data will only be used for the purpose of using the respective site or service for which you have registered. The mandatory information requested during registration must be provided in full. Otherwise, we will reject your registration.

To inform you about important changes such as those within the scope of our site or technical changes, we will use the email address specified during registration.

We will process the data provided during registration only based on your consent per Art. 6 (1)(a) DSGVO. You may revoke your consent at any time with future effect. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.

We will continue to store the data collected during registration for as long as you remain registered on our website. Statutory retention periods remain unaffected.

Processing of data (customer and contract data)

We collect, process, and use personal data only insofar as it is necessary to establish, or modify legal relationships with us (master data). This is done based on Art. 6 (1) (b) DSGVO, which allows the processing of data to fulfill a contract or for measures preliminary to a contract. We collect, process and use your personal data when accessing our website (usage data) only to the extent required to enable you to access our service or to bill you for the same.

Collected customer data shall be deleted after completion of the order or termination of the business relationship. Legal retention periods remain unaffected.

Data transmitted when entering into a contract with online shops, retailers, and mail order

We transmit personally identifiable data to third parties only to the extent required to fulfill the terms of your contract, for example, to companies entrusted to deliver goods to your location or banks entrusted to process your payments. Your data will not be transmitted for any other purpose unless you have given your express permission to do so. Your data will not be disclosed to third parties for advertising purposes without your express consent.

The basis for data processing is Art. 6 (1) (b) DSGVO, which allows the processing of data to fulfill a contract or for measures preliminary to a contract.

Data transferred when signing up for services and digital content

We transmit personally identifiable data to third parties only to the extent required to fulfill the terms of your contract with us, for example, to banks entrusted to process your payments.

Your data will not be transmitted for any other purpose unless you have given your express permission to do so. Your data will not be disclosed to third parties for advertising purposes without your express consent.

The basis for data processing is Art. 6 (1) (b) DSGVO, which allows the processing of data to fulfill a contract or for measures preliminary to a contract.

 

5. Analytics and advertising

Google Analytics

This website uses Google Analytics, a web analytics service. It is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

Google Analytics uses so-called "cookies". These are text files that are stored on your computer and that allow an analysis of the use of the website by you. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there.

Google Analytics cookies are stored based on Art. 6 (1) (f) DSGVO. The website operator has a legitimate interest in analyzing user behavior to optimize both its website and its advertising.

 

IP anonymization

We have activated the IP anonymization feature on this website. Your IP address will be shortened by Google within the European Union or other parties to the Agreement on the European Economic Area prior to transmission to the United States. Only in exceptional cases is the full IP address sent to a Google server in the US and shortened there. Google will use this information on behalf of the operator of this website to evaluate your use of the website, to compile reports on website activity, and to provide other services regarding website activity and Internet usage for the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with any other data held by Google.

 

Browser plugin

You can prevent these cookies being stored by selecting the appropriate settings in your browser. However, we wish to point out that doing so may mean you will not be able to enjoy the full functionality of this website. You can also prevent the data generated by cookies about your use of the website (incl. your IP address) from being passed to Google, and the processing of these data by Google, by downloading and installing the browser plugin available at the following link: tools.google.com/dlpage/gaoptout.

 

Objecting to the collection of data

You can prevent the collection of your data by Google Analytics by clicking on the following link. An opt-out cookie will be set to prevent your data from being collected on future visits to this site: Disable Google Analytics.

For more information about how Google Analytics handles user data, see Google's privacy policy: support.google.com/analytics/answer/6004245.

 

Outsourced data processing

We have entered into an agreement with Google for the outsourcing of our data processing and fully implement the strict requirements of the German data protection authorities when using Google Analytics.

 

6. Newsletter

Newsletter data

If you would like to receive our newsletter, we require a valid email address as well as information that allows us to verify that you are the owner of the specified email address and that you agree to receive this newsletter. No additional data is collected or is only collected on a voluntary basis. We only use this data to send the requested information and do not pass it on to third parties.

We will, therefore, process any data you enter onto the contact form only with your consent per Art. 6 (1) (a) DSGVO. You can revoke consent to the storage of your data and email address as well as their use for sending the newsletter at any time, e.g. through the "unsubscribe" link in the newsletter. The data processed before we receive your request may still be legally processed.

The data provided when registering for the newsletter will be used to distribute the newsletter until you cancel your subscription when said data will be deleted. Data we have stored for other purposes (e.g. email addresses for the members area) remain unaffected.

 

 

iPoint Data Protection Policy

At iPoint-systems GmbH ("iPoint"), we take the protection of your data seriously. Data security and the protection of your privacy when processing personal data is important to us and we align all our business processes accordingly. We always process your personal data in accordance with the applicable data protection requirements, particularly the German Federal Data Protection Act (Bundesdatenschutzgesetz - BDSG).

 

1. Collecting, processing and using personal data for contractual fulfilment

iPoint processes and uses personal data insofar as this is required for the performance of the contractual relationship with the customer. When registering, the surname, forename, e-mail address, personal password, phone number, and company data are collected and stored. This data can be processed and changed at any time in the dashboard.

 

In the event of third-party services and data being used within the scope of the contractual relationship (e.g. data exchange with other systems), iPoint may transfer the customer's personal data to such third party insofar as this is required for the fulfilment of the contract concluded with the customer.

 

iPoint also uses the e-mail or postal address provided by you to notify you of product and service changes relevant to the contract in accordance with applicable law as well as other statutory information.

 

2. Other use of personal data

iPoint shall only use personal data above and beyond the requirements for the fulfilment of the contract if permitted to do so by law or if you have provided us with your consent to do so.

 

2.1 Transfer of personal data to authorities

iPoint may transfer customers' personal data to administrative and prosecuting authorities insofar as this is permitted by law.

 

2.2 Use of external service providers

iPoint uses third-party services (such as computer centers) in connection with the data uses stated in this data protection declaration. Such service providers have been bound by order data processing contracts in accordance with Section 11 BDSG and process personal data exclusively as instructed and under the control of iPoint in the manner stated in this document. We ensure that all our service providers maintain adequate data protection standards.

 

With regard to the following non-European service providers, it cannot be ruled out that data may be processed outside the European Economic Area: WalkMe Inc. 22 4th St, Floor 14, San Francisco CA 9410, USA.

 

 

3. Use of anonymized data for statistical evaluation as well as product and service improvements

iPoint uses master and usage data (such as the usage frequency of our services) for preparing statistical evaluations and improving products and services. The data is anonymized for such purposes and only processed in anonymized form.

 

4. Cookies, Google Analytics

 

4.1 Cookies

Cookies are information transferred from our or third-party webserver to the user's web browser where they are stored for access at a later date. Cookies can be small files or other types of stored information. Users are herewith being informed about the use of cookies within the scope of pseudonym reach measurement.

 

The website can also be viewed without the use of cookies. If users wish to prevent cookies from being stored on their computers, they should deactivate this option in the system settings of their browsers. Stored cookies can be deleted in the browser system settings. Blocking cookies may limit the functions of this website.

 

4.2 Google Analytics

We use Google Analytics, a web analysis service by Google Inc. ("Google"). Google uses cookies. The information on the user's use of the website created by the cookie is usually transferred to and saved on a Google server located in the USA.

 

Google uses this information as ordered by us to analyze the user's use of our website, prepare reports on the activities within this website, and provide further services related to the use of this website and the internet for our benefit. Pseudonym usage profiles of users can be created from the processed data.

 

We only use Google Analytics with activated IP anonymization. In other words, Google abbreviates the user's IP address within the member states of the European Union or other countries contractually bound by the treaty regarding the European Economic Area. The full IP address is only transferred to a Google server located in the USA and abbreviated there in exceptional circumstances. The IP address transferred by the user's browser is not linked with other Google data.

 

Users can block cookies from being stored by adjusting their browser software settings accordingly. Users can also prevent the collection of the data created by the cookie and referring to their use of the website by Google and the use of this data by Google by downloading and installing the following browser plugin: tools.google.com/dlpage/gaoptout.

 

For further information on the use of data for advertising purposes by Google, settings and objection options, please go to: https://www.google.com/intl/de/policies/privacy/partners/ ("Data usage by Google when using our partners' websites or apps"), http://www.google.com/policies/technologies/ads ("Date usage for advertising purposes"), http://www.google.de/settings/ads ("Managing information used by Google to provide you with online advertising") and http://www.google.com/ads/preferences/ ("Choose the advertising provided by Google").

5. Withdrawal of consent, right of objection, information

Withdrawals of consent can be posted to iPoint-systems GmbH, Ludwig-Erhard-Strasse 58, 72760 Reutlingen, Germany, or e-mailed to datenschutz@ipoint-systems.de. Contact can also be made by e-mail. Customers may mail their objection to the use of their e-mail address and data for advertising purposes and market research to the address above at any time with future effect. No fees shall be charged for withdrawals and/or objections, except the basic transfer costs. By submitting a withdrawal, customers will no longer be informed about new features and products or campaigns (such as special discounts). Registered users can view and possibly delete and change certain data in the dashboard. In the event of incorrect data being stored, despite all our efforts to maintain accurate and up-to-date data, we shall naturally correct it immediately upon your request.

 

6. Data security

iPoint implements technical and organizational safety measures to protect the data managed by us against manipulation, loss, destruction and unauthorized access. We continuously improve our security measures in accordance with technological development.

 

7. Escape clause

iPoint reserves the right to amend this data protection declaration from time to time. Updated versions are published at http://www.ipoint-systems.com/legal. Please check regularly for updated versions.

 

8. In the event of the German and English versions containing discrepancies, the German version shall prevail.

 

Valid from: October 1st, 2017

Photography

Photography Nela Dorner
nela-dorner.de

 

istockphoto.com (themes)